Wedding Cake Preparation: What You Need to Know
Planning a wedding cake can feel like a huge task, but it doesn’t have to be. Whether you’re feeding 50 guests or 200, the right prep steps keep the process smooth and the result delicious. Below you’ll find the most useful tips on sizing, picking a baker, storing the cake, and dealing with the dreaded cake smash.
Sizing Your Wedding Cake Right
Start with a guest count. Most bakers use a simple rule: a three‑tier cake feeds about 100 people, a four‑tier cake serves 150, and a five‑tier cake covers 200+. If you have a non‑standard number, use a cake‑portion calculator. For example, a 150‑guest wedding usually needs a four‑tier cake with a 12‑inch top tier, an 10‑inch middle tier, and an 8‑inch bottom tier. Add a small “taster” tier or a few extra cupcakes for those who prefer a bite‑size treat.
Don’t forget the shape. Round cakes use more layers than square or rectangular ones for the same number of guests. A rectangular sheet cake can be a cost‑effective alternative if you want more cake without extra tiers.
Choosing the Right Cake Maker
Look for a baker who specializes in weddings, not just birthday cakes. Ask to see a portfolio of recent weddings and check reviews for consistency in taste and design. Meet them in person to discuss flavors, fillings, and decorations. If you’re worried about the title, remember that “cake designer,” “sugar artist,” or “cake maker” all mean the same thing—someone who can turn your vision into a tasty centerpiece.
Ask about a tasting session and a written contract. A tasting locks in flavor choices and a contract outlines cost, delivery time, and what happens if the cake arrives late.
Storing and Transporting the Cake
Once the baker finishes, the cake needs a cool, dry place. If the venue is far from the bakery, ask the baker to deliver the cake in a refrigerated van. At the venue, keep the cake in a temperature‑controlled room until the cutting ceremony. Many bakers recommend a “cake stand” with a cover to protect the frosting from humidity.
If you plan to keep a slice for your first anniversary, ask the baker how to wrap and freeze it properly. Use a cake dome, then wrap tightly in plastic wrap and foil before freezing. Thaw in the fridge overnight before serving.
Handling the Cake Smash Tradition
The cake smash can be fun, but it’s not for everyone. If you love the idea but worry about mess, try a small “smash cake”—a mini cake just for the photo. This reduces the risk of frosting in the bride’s hair and keeps the main cake pristine for cutting.
Make sure both partners are comfortable with the tradition. Discuss consent and any injuries (like a broken tooth) before the day. If you skip the smash, consider a fun alternative like feeding each other a bite of the slice together.
With these steps, cake preparation becomes a manageable part of your wedding plan. Size the cake based on guests, pick a baker who gets your style, store it safely, and decide how you want (or don’t want) to handle the cake smash. Follow this guide and you’ll have a beautiful, tasty centerpiece without the stress.
How Far in Advance Does a Bakery Make a Wedding Cake?
Curious about when your dream wedding cake actually gets made? This article reveals how far ahead bakeries start on wedding cakes, why timing matters for taste and looks, and what goes on behind the scenes. It covers the full timeline from booking to baking, decorating, transport, and even share pro tips for making sure your cake arrives fresh and flawless. If you're planning a wedding, knowing these details can ease your mind and help you ask the right questions.