Wedding Catering Fees: What You Really Pay and Who Covers It
When you think about wedding catering fees, the price you pay for food and drinks at your wedding reception. Also known as catering costs, it’s one of the biggest line items in your budget—often second only to the venue. Most couples don’t realize how much these fees can vary. A plated dinner for 100 guests might cost $15,000. A buffet could run $8,000. And if you add open bar service, you’re looking at another $3,000 to $7,000 depending on how long it lasts and what’s served.
Who pays for catering services, the company that prepares and serves your wedding meal? Traditionally, it was the bride’s family. Today, it’s usually the couple themselves—or split between both families. Some couples even ask guests to chip in through a cash bar or food donation option. The key is to talk early. Don’t wait until the day before the wedding to figure out who’s covering the $12,000 bill for hors d’oeuvres, cake, and champagne.
Don’t forget the hidden fees. Many caterers charge for setup, cleanup, staff tips, cake cutting, and even napkins. Some require you to hire their in-house bartenders or use their china. Others add a 20% service fee on top of the food cost. That $100 per person menu? It might actually be $120 once you add everything up. Always ask for a full breakdown. A good caterer will give you a line-by-line quote, not just a total.
And then there’s the wedding food cost, the total amount spent on meals and beverages for guests. It’s not just about what’s on the plate. Dietary needs matter. Gluten-free, vegan, or nut-free options aren’t optional anymore—they’re expected. Each special request adds a few dollars per guest. And if you’re serving alcohol? Liquor licenses, insurance, and bartending fees can spike the bill fast. A simple wine and beer bar might cost $25 per person. A full open bar with premium spirits? That’s closer to $60.
Some couples try to cut corners by going with a food truck or a family recipe potluck. Those can work—but they come with risks. Will the truck show up on time? Will your aunt’s famous mac and cheese feed 80 people without running out? You’re trading control for savings. Know what you’re giving up.
What you’ll find below are real stories, actual price lists, and smart ways to cut costs without making your guests feel like they’re eating at a school cafeteria. We’ve pulled from posts that break down average catering fees by region, show how to negotiate with vendors, and even explain why some couples spend less on their cake than their appetizers. You’ll see what works, what backfires, and how to plan a meal that feels luxurious without draining your savings.
Why Wedding Catering Costs So Much - Hidden Fees Explained
Break down why wedding catering costs so much, reveal hidden fees, and learn practical tips to trim your food budget.