Wedding Catering Made Easy: What You Need to Know
When you start thinking about food for your wedding, the first question is usually "how much should we spend?". The good news is you can get great food without blowing your budget, as long as you follow a simple plan. Below you’ll get a step‑by‑step rundown that covers budgeting, menu choices, and hiring a caterer who actually delivers on the day.
Set Your Catering Budget
Figure out how much of your total wedding budget you want to allocate to food. A common rule of thumb is 10‑15% of the overall budget, but you can adjust based on priorities. Start with the guest count – the more people you serve, the higher the total cost. Then decide on the style: a plated dinner usually costs more per head than a buffet or family‑style service.
Next, break the numbers down:
- Food cost per person: Get quotes from a few caterers for a basic menu and add a 10% buffer for extras.
- Service fees: Some caterers charge a flat fee for staff, others include it in the per‑person price.
- Equipment rentals: Plates, glassware, and linens can add up if the venue doesn’t provide them.
- Taxes & gratuities: Don’t forget these when you add everything together.
Use a simple spreadsheet to track each line item. Seeing the numbers side by side helps you spot where you can cut – maybe swap a pricey seafood starter for a seasonal vegetable dish.
Choosing the Right Menu and Caterer
Start with the vibe of your wedding. A seaside ceremony might call for fresh fish, while a rustic barn could be perfect for a BBQ spread. Keep your guests in mind – a mix of meat, vegetarian, and gluten‑free options covers most dietary needs without overcomplicating the kitchen.
When you meet potential caterers, ask these three things:
- What’s the tasting process? A short tasting (usually 10‑15 minutes) should give you a feel for flavor and presentation.
- How do you handle special diets? Look for a caterer who can label dishes and keep allergens separate.
- What’s the plan for the day of the event? A clear timeline – from food prep to plating – shows they’ve thought through the logistics.
Don’t be shy about requesting references. A reputable caterer will happily share contact info for recent couples. Read reviews for clues about punctuality and how they deal with last‑minute changes.
Finally, think about service style. Plate‑served meals feel formal but need more staff. Buffet or food stations save on staff and let guests mingle, but you’ll need enough space and a plan to keep lines moving. Choose what matches your venue and your desired flow.
By setting a clear budget, narrowing down menu ideas, and vetting caterers with these questions, you’ll avoid surprises and enjoy a tasty celebration that fits your style. Remember: the best catering isn’t just about fancy dishes – it’s about food that makes you and your guests feel happy and well‑fed on your special day.
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